Position: Sakura Matsuri & Program Assistant/Manager
Term: Permanent, Full Time
Regular Hours: 9:00AM-5:30PM M-F (with option of flexible work hours)
Place of Work: Japan-America Society of Washington DC Office, with flexible telework policy
Starting Salary: Assistant-Level: $38,000, Manager-Level: $44,000
Japan-America Society of Washington DC (JASWDC) is uniquely situated to pursue its mission of
promoting friendship and understanding between the United States and Japan. Drawing on the unique
resources of the nation’s capital and the Society’s long history, JASWDC offers diverse programming
that spans the educational, cultural, business, and policy spheres. JASWDC produces over 80 cultural
and educational programs each year and has the longest-standing Japanese language school in the
National Capital Region. For 60 years, JASWDC has been the organizer and presenter of the Sakura
Matsuri-Japanese Street Festival – the largest one-day Japanese Street Festival in the United States.
JASWDC is also home of the National Japan Bowl Japanese language & culture competition, as well
as JASWDC’s Annual US-Japan Capital Gala.
JASWDC seeks a dynamic individual who will serve as a Program Assistant (at least Bachelors’ or
vocational degree) or Program Manager (at least Bachelors’ Degree, and 2-3 year’s work experience)
at the Society, with primary responsibility for year-round coordination and management of the Sakura
Matsuri – Japanese Street Festival.
A person serving at the Program Assistant level will work under the close direction of a supervisor
and may be responsible for overseeing the work of interns and volunteers.
A person serving at the Program Manager level will independently manage programs and activities
and will be expected to develop a comprehensive understanding of programmatic and administrative
activities within the area of responsibility. A Program Manager will work under general supervision
and guidance and will be responsible for overseeing work of assistants, interns, and volunteers. A
Manager is responsible for financial management and financial reporting related to the specific areas
of responsibility and will assist with limited fundraising and grant writing activities.
Roles and Responsibilities
Sakura Matsuri-Japanese Street Festival Coordinator
The individual will work under the guidance of the President and the Festival Director to plan and
manage the Festival effectively and efficiently.
- Assist the Festival Director with managing the overall Matsuri.
- Under the direction of the Festival Director, work as the sole year-round Sakura Matsuri staff to
ensure benchmarks for planning and management of the Festival are met.
- Work with the President, the Festival Director, and the board committee to create the Matsuri’s
strategy, budget, and task scheduling.
Assist the President with communications with sponsors, serving as primary point of contact.
- Work with Festival Director to receive permits and signatures from DC government agencies.
- Work with Festival Director and Communications Director to strategize Festival branding and
marketing, including production and maintenance of the Festival Guidebook (digital).
- Recruit, and help coordinate travel for Japan-based guest performers and liaise between the
performers and the Society.
- Manage online Festival materials orders both from US and Japanese sites.
- Help maintain accurate event records for all Festival sponsors, vendors, exhibitors, and
- Coordinate and attend various planning meetings, site walk-throughs, and volunteer trainings as
- Serve as on-site/day-of Festival manager, supporting efforts of Festival Director.
- Collaborate with other program teams to create a synergy between programs.
- Manage Sakura Matsuri interns.
- Attend monthly NCBF/Embassy of Japan/JASWDC planning meetings.
US-Japan Capital Gala Silent Auction
- Lead and manage the Silent Auction for the US-Japan Capital Gala.
- Work with the President and the Gala Director to create a strategy for the Silent Auction.
- Work with other staff and interns to collect auction items throughout the year.
- Work with office assistant to manage silent auction platform content.
- Provide Silent Auction performance analysis after the Gala.
General Program Management and Support
- Plan and execute activities such as Beyond Tokyo events and the Sakura Samurai Film series
throughout the year both virtually and in-person.
- Support and/or manage ad hoc Society programs on case-by-case basis.
All candidates are expected to have:
- Bachelor’s or vocational degree.
- Minimum of one year of volunteer (or on-campus) or professional experience planning virtual/in-
- Proficiency with Microsoft Office Suite and ability to adapt to various software platforms.
- Ability to work effectively with coworkers and other program stakeholders.
- Excellent organizational and communication skills.
- Strong written and oral communications skills with outstanding attention to detail.
- Exemplary organizational abilities including planning, delegating, program development, and
- Ability to work independently and take initiatives with limited instruction and oversight.
- Willingness to work outside of the constraints of a standard work week (particularly during
periods of intense program planning and preparation), including weekends and before or after
- Familiarity with Japanese language and culture.
Experienced candidates will have:
- Bachelors’ Degree
- Minimum of 2-3 year’s work experience, and
Experienced candidates should also have one or more of the following:
- Event management experience (ideally in Washington, DC).
- Strong Japanese speaking and writing ability (N2 and above).
- Personnel management experience.
- Experience working with CRM systems.
- Experience with Guidebook or related Festival management software/apps.
- Three weeks paid leave (inclusive of 5-day office closure during winter holidays)
- Flexible telework policy
- Health & Dental insurance
- Retirement plan
- Friendly & welcoming office environment
Interested applicants must send to firstname.lastname@example.org:
1- cover letter
3- contact details for three references.
Applicants are encouraged to apply as soon as possible. The deadline for submission is the end of
Sunday, June 26th