Company: Stanford University
Title: Division Manager for Stanford Global Studies
Salary: TBD, Full-time
Location: Palo Alto, CA
The Stanford Global Studies (SGS) Division oversees 14 area- or thematically-focused centers and programs, providing an arena for students and scholars to explore our increasingly complex world from multiple economic, political, social, technological, and cultural perspectives. Through its network of more than 400 affiliated faculty and educational programs that reach students at the undergraduate, masters, and Ph.D. levels, SGS contributes to every facet of international engagement on campus: faculty research, doctoral training, community life, and undergraduate and graduate education. In addition, two centers within the Division are currently designated National Resource Centers through the Department of Education Title VI grant program
The SGS Division is seeking a Division Manager. The Division Manager will work under general supervision of the SGS Executive Director (ED) and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, work independently when appropriate, employ effective written & oral communication, and demonstrate strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to Division management – the ability to translate this information into operational successes will be critical.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
Interested candidates should upload a COVER LETTER and RESUME in addition to the online application.
Reporting to the SGS Executive Director, the Division Manager will be responsible for managing all operating budgets, gifts, and grants and contracts for SGS Division office, as well as providing oversight for other centers/programs. Similarly, the incumbent will be responsible for general operational support such as visiting scholar, postdoc, and lecturer appointment processes; the hiring of student and contingent workers; will serve as building manager for the SGS space and will oversee health & safety. The Division Manager will convene quarterly meetings to share best practices and policy/regulatory updates, providing training as necessary. The incumbent will also serve as mentor and supervisor for the Accounting Specialist in the Division office.
The successful candidate will demonstrate:
The ability to perform complex finance functions and/or activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems (i.e., BI reporting, spending projections, variance reporting, budgeting in BPS, year-end close, proposal budget development, post-award close-out);
Functional knowledge of PeopleSoft webforms, labor schedules, labor distribution adjustments;
Knowledge of the gift processing transmittal process;
Demonstrated familiarity with sponsored research policies and the SeRA system;
Knowledge of appointment and hiring processes;
Knowledge of space oversight and health & safety policies and databases.
This position is multi-faceted and dynamic. Candidates should be self-starters, comfortable with autonomy, possess strong communication skills, and be willing to embrace opportunities to shape administrative initiatives and to work with the Division leadership to drive these initiatives to completion.
In this role, you will:
Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function.
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.
To be successful in this role, you will bring:
Education & Experience:
Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
In addition, preferred requirements include:
5 years of experience at Stanford in progressively responsible positions is highly desired.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.