Administrative Director
Japan-United States Educational Commission (Fulbright Japan)

Position Summary 
The Administrative Director is responsible for planning, coordinating, and supervising all activities relating to administrative, financial, and personnel matters of the Commission and the Secretariat. In addition, the Administrative Director will assist in strategic planning for fundraising.

– Analyzes and prepares all budgetary aspects of the annual JUSEC program proposal for initial submission to the Commission and subsequently to the U.S. and Japanese governments
– Supervises all financial transactions and prepares all financial documents for annual audit by a public accountant
– Maintains commitment and disbursement records for individual grantees (approximately 100 yearly)
– Drafts all communications to the Finance Committee and U.S. State Dept. relating to budgeting, financing and accounting matters
– Manages personnel matters for the Secretariat such as: supervision of recruitment of new personnel; processing promotions; annual performance evaluations; annual cost-of-living adjustments; and makes recommendations for updating the Personnel Policy Handbook
– Devises strategy for and initiates fundraising outreach attempts with potential external corporate and private individual donors
– Coordinates all administrative logistical support functions including procurement of office equipment, supplies and services; space utilization and allocation, including negotiating office lease; processing of incoming and outgoing mail; and all communication systems
– Liaises with Japanese and US government officials relating to the budget, financial, and other administrative matters
– When the Executive Director is not present, the Administrative Director acts as the head representative and authority of the Secretariat

Qualifications and Skills 
– Required: Bachelor’s degree from a U.S. or Japanese university in business administration, accounting, or other related field
Desirable: Master’s degree in same fields

– 5 years+ experience in accounting, budgeting and general office administration

– Highly organized, excellent planning skills, strong J/E bilingual communication skills

– Must have excellent knowledge of financial management and labor policies and practices in Japan

– Strong interest and culturally aware of the Japan-U.S. relationship, especially in the educational and cultural field, and must be able to relate to Japanese and Americans stakeholders in academia, government, and business

– Position requires strategic leadership in managing and executing the overall goals and mission objectives at JUSEC

Compensation/Benefits 
– Competitive salary compensation
– National Health & Pension Social Insurance (shakai hoken)
– Retirement plan
– Annual and Special (Sick) Leave Allowances

Conditions 
Location: Tokyo, Japan
Employment Type: Full-time, 3 year contract, extendable based on performance and mutual agreement
Reports To: Executive Director
Direct Reports: 2- Accounting/Finance Specialist and Computer Specialist
Working hours: 9:00-17:30, Monday – Friday
Start period: From January 2019 or after
Employable status: Must be able to lawfully accept employment in Japan at the time an offer of employment is extended
Travel: Ability to travel to other regions of Japan and to the U.S. on occassion